Experience Letter Format and Sample – How To Write Work Experience Letter?

Experience Letter Format and Sample – As the name suggests, an Experience Letter is given by the organization to the

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Experience Letter Format and Sample – As the name suggests, an Experience Letter is given by the organization to the employee at the time he/she is going to leave the organization and look for another job ahead. It provides details about the work done and the skills and careers acquired by the employee. Experience Letter plays an important role for those who seek a new job (except freshers). In this article, we have shared about Experience letters and how to write an Experience Letter.

What is an Experience Letter?

Experience Letter Format and Sample
Experience Letter Format and Sample - How To Write Work Experience Letter? 9

An experience letter is a letter that gives details of the experiences gained by an employee in the period one had spent in the organization. Experience Letter is an essential document as it gives the employee’s work experience to the other organization’s employer.

This is to be attached by the employee with his resume at the time of applying to the new organization.

Work Experience Letter Format

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Knowing the experience letter format is very important because a good and right letter puts a good impression on the employer. The experience letter contains the following parameters:

  1. Letterhead of the organization: The organization preparing the letter must be mentioned at the top.
  2. Publication date: The date the letter is published should be given in the correct format on the top right-hand side.
  3. Employee details: The letter must include the employee’s name and contact details, as well as the post of the employee. It must also include the employee’s progress and knowledge during his term of service and his salary.
  4. Tenure of employee: The time the employee served in the organization must be mentioned. This helps in evaluating the employee’s skills for other organizations.
  5. Closing Statement: A good closing sentence in favor of the employee would be really beneficial for him as it increases his chances of getting selected by another company. The company’s seal or the employer’s signature is necessary after the closing statement.

What does the experience letter contain?

An experience letter contains all the work done and skills acquired by a person in the time he had worked in a particular firm. It is also called a Service Certificate. It is provided by the authority where the person has recently worked.

What is the format of the Experience letter?

Name of the sender
Sender’s Address
The date on which it is issued
Receiver’s address
Body of the letter containing skills employer learned in his course of time.
Warm Regards to the sender
Closing Statement
Sender’s name
Designation of sender
Name of the firm

Should we include salary in the Experience Certificate?

Yes, the salary must be included in the experience letter as it gives the idea to the other company or firm about the employee’s performance and pay scale.

Experience Letter Format Sample

Employee’s name
Employee’s organization
Employee’s address

Date of issuance

Recipient’s organization
Recipient’s address

This letter is to certify that (Employee’s name) has worked in our organization as (Employee’s recent post). He had started working here on (Joining date) and worked till (Leaving Date). He had served till (total time of work) in our organization.

He had been very responsible till the date he had joined. He had enriched himself with lots of skills and work experiences to date. Some of his mind-blowing skills include(mention his best skills). He had been paid (Employee’s Salary) as salary on a per month basis. Apart from his love and devotion he had also been a very good and kind man and always maintained a good relationship with everyone. We are really glad to have such a generous personality among us.

I wish him the best of luck in his career.


Sender’s Name
Sender’s Designation,
Sender’s Address.

Experience Letter Sample 1

Work Experience Letter For Companies Sample

Address line 1
Address line 2


Phone number: x x x x x x x x x
Mail: x x x x @ gmail.com

Date: dd/mm/year

Dear employer,

This is to inform you that the Employee’s name was posted as Designation… of the content department of a company from 7th March 2016 to 8th March 2024. He had given four years of his service company.

The employee’s name is a hard-working guy. He started as a content executive in our company and completed all his duties and responsibilities while maintaining decorum. He is always ready to face new challenges and has given excellent results in most of his work. The credit of the prestigious awards of our company is because of his deeds. He is always ready to learn new skills and adapt them very quickly. He has been paid a salary of Rs 72000 based on his skills. His behavior with other company staff is very good, and he also receives appraisals from senior members of our company.

We wish him the best of luck.


XYZ Company

Experience Letter Format and Sample - How To Write Work Experience Letter? 10

Experience Letter for Teacher Sample

Note: Change all the bold text in the work experience letter as per your requirement.


To (name of receiver)

One of our best faculty and an excellent maths teacher of our school, Miss Namrita Das, started working on 8th August 2009. With 11 years of teaching experience, she easily finds the interests of the students and the way they easily understand the topic.

She was the one who initiated the maths quiz in our school, the result of which is that ten students of our school have been selected for international olympiads in the last five years. Being a master in her subject, she had developed some of the best tricks for solving some of the toughest questions that her students find easy. She was receiving a salary of Rs 50000. She takes classes of students from the ninth standard to the students of the twelfth standard. Our institution is blessed to have a teacher like her in between us.

We wish her the best of luck.


Venkata Raman
XYZ School Name

Experience Letter Format and Sample - How To Write Work Experience Letter? 11

Sample Work Experience Letter for Accountant

Note: Change all the bold text as per your requirement.

XYZ Company

24th July 2018

Employee’s name
XYZ Private Limited


I am writing this letter to bring you to the notice that the Employee’s name was working in our firm as a post of an accountant from 3rd January 2011 to 23rd July 2018.

Being a master in his subject, he was always an anecdote of someone with sharp and intelligent skills. Some of his skills specialize in balance statements, controlling income and expenditure, and preparing tax returns. He has extraordinary knowledge of motivating clients as per their needs. He has experience working as an accountant in some of the topic business firms. He was paid as per the pay scale, which we have for the accountant, i.e., Rs 85000. Working in our firm, he has acquired some of the best skills like administrative knowledge, Microsoft Office optimization, and reconciliation in accountancy. He has proved himself a hardworking and intelligent person.

We wish you the best of luck.


Employer’s Name
Managing Director
XYZ Company

Experience Letter Format and Sample - How To Write Work Experience Letter? 12

Experience Letter for Director Sample


Prof Employee’s name


I am writing this letter to inform you that Employee name has been the director of this prestigious institution for seven years, from 28th October 2013 to 4th April 2024.

The employee’s name was a faculty of our institution before he became director. He served as head of the Mechanical Department of XYZ University. Being a member of our institute for a long time, he knew very well all the duties of a director. He had adopted many of the measures to run the institution. His skills in managing each sector of administration were marvelous. His interactions with students are quite interesting. Thus, students also find it fascinating to interact with him. The educational curriculum and the departmental structure applied in his span were some of the most efficient changes done under our institute. A salary of Rs 85000 has been paid to him by the university.

I wish him the best of luck for his future times.

Prof Rajiv Asthana

Sample Work Experience Letter for Professor

Note: Change the bold text in the experience letter below, respectively

Date: 3rd April 2024

Prof Name

This letter informs you that Prof Name was a professor at our institute from 26 September 2004 to 2 April 2024. He has joined the institute as an Assistant Professor and recently has been working as an Associate professor of our institute

Having work experience of 16 years from our institute, Prof Name… has enriched himself with many skills. Being a Master from IIT ROORKEE and PhD from the same, he had a good command of Chemistry. The methodologies he delivered to his students are some of the best ones of his courses. Also serving as the in-charge of labs for several periods, he acquired knowledge of lab-related works. Apart from his institutional work, he also built good relations with students and other faculty members. Students know him as one of our faculty members who is easily approachable. Faculties also know him as a figure of commitment and knowledge.

After analyzing his work and devotion towards it, he recently received a salary of Rs 92000 per month. In his career, he has done his duties with full responsibility and discipline.

We wish him the best of luck in the future.


College/University name

Experience Letter Format and Sample - How To Write Work Experience Letter? 13

Experience Letter for Administrator Sample

Note: Change the bold text in the letter below respectively


Mr. Name
Senior Superintendent of Police,

I write this letter to certify that Mr Name… has been the Senior Superintendent of Police from DD/MM/YYYY to DD/MM/YYYY. He joined the police department as Deputy Superintendent of Police on DD/MM/YYYY and worked on it till DD/MM/YYYY before he was promoted to Assistant Superintendent of Police. He joined as an ASP on DD/MM/YYYY and served till he became SSP.

Mr Name… has always been punctual and loyal to his duties. He has always been witty and courageous throughout his career. He had handled most of the city’s tough cases and gained experience to solve them successfully. Mr Name… had always submitted the reports within time, showing his ever-punctual nature. Being strict with his routine, Mr Name… always maintained the decorum of the department. He was also an admirable police officer by the public as he was easily approachable, and people always find it very easy to tell him their problems. He was paid according to the basic pay module the Government of India decided. We always feel proud to have such a valourous, intelligent officer in our department.

We wish him the best of luck in the future.


Mr Rajan Kumar
Inspector General,
Kharagpur range.

Sample Work Experience Letter for CEO

25th December 2024

Mr. CEO name
XYZ company name Pvt Ltd,
New York

I am writing this letter to inform you that (CEO name) has been the CEO of our company. He started working in our company as a Product Marketing Manager in 2007. In 2011, he was made marketing head of our company. In 2013, he became CEO of our company and has served until today.

Mr. CEO name… had always been an example of people having continuous success. He made this possible by continuously increasing his efficiency and sharpening himself in his sector. His marketing strategies are always extraordinary, attracting many of the coalition’s other leaders. He had been an excellent person in managing the whole company administration. He has intelligently managed the income and expenditure. He had been INR 2,80,000 monthly. Staff also admire him for his job and his work. He had learned and acquired a lot of qualities in our organization. He had mastered some groundbreaking marketing techniques while serving in our company. Our company was blessed to have been led by such an honorable CEO like him.

We wish him the best of luck for the rest of his life.


Donald Richards,
XYZ company name Pvt Ltd,
New York

Hope you liked our article on Work Experience Letters and how to write a guide on Experience Letters. If you have any questions you can contact us in the comment below.

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