Bonafide Certificate is the certificate issued by your current or previous institute or organization to claim your association with them. It is a very useful document and is required for various purposes such as applying for a passport, opening a new bank account, claiming for any government scheme, seeking employment, and many others. Download Bonafide Certificate for Scholarship, Bonafide Certificate application pdf, Bonafide Certificate Format.
Follow the article below to get all the necessary information regarding Bonafide Certificate, its uses, and application procedure. We have also included the application format on how to write the application for different institutions like schools, colleges, and work.
What is a Bonafide Certificate?
Bonafide Certificate is issued by the educational institute or your work organization to claim that you are/were associated with the institution. It is highly required while seeking employment, applying for higher studies, availing any educational loan, filing an application for passport or extension of visa, and many others.
Bonafide is a Latin word that means “in good faith”. A bonafide Certificate proclaims that the certificate holder possesses a good and moral character and has not been found indulged in any kind of misbehaviour and related activities. It is of great value as it works as proof for the following:
- Residential proof
- Educational status
- Employment status
- Identity proof
- Availing various benefits of government schemes
Use of Bonafide Certificate
- The certificate is proof that you were once a part of that particular institute or organization.
- The certificate is required by the students
- to transfer to other schools
- to apply for higher studies
- to apply in foreign universities
- to apply for educational loans
- to avail benefits of any scholarship
- The certificate is required by the employees
- to attend special seminars
- to avail travel concessions
- to apply for a new job application
- While applying for a passport or visa, the authorities ask for your Bonafide certificate from the current or last institute attended or the organization you have worked for or are working.
- The certificate is also asked to produce while opening a new bank account.
It must be duly noted that the validity of the certificate to apply for the passport, visa, or opening a new bank account, etc. is only three months from the date of issue.
Application for Bonafide Certificate
The application procedure to apply for the issue of a Bonafide Certificate entirely depends on your institute/ organization. Some institutes or big organizations make the application form available on their official website. One can easily download the form online and can either submit it online or personally to the concerned authorities as per the option available.
If the application form is not available online, you must contact the concerning department. If there is a particular printed form, the applicants must fill in the form and submit it along with all the requisite documents. If not, the applicants must hand over a handwritten application to the department with the supporting documents required.
The applicants might be asked to pay a nominal fee during the application process. It varies from institute to institute. It is recommended to enquire about the application fee beforehand.
Application Process
The applicants need to submit their applications to the concerned department along with the requisite documents and a nominal fee if any. Students will need photocopies of their student ID cards and a valid Photo ID proof while the employees must submit their employee ID photocopy along with their respective payslips.
Generally, the administration and HR departments are responsible for the conduction of the process in educational institutes and working organizations respectively. The issuing and signatory authorities of the certificate are described as follows:
| Applying in | Signatory Authority |
|---|---|
| Schools | Principal |
| Colleges | Dean |
| Organizations | Director |
Details Included in Bonafide Certificate
The certificate claims that you are part of that particular institute or organization. It includes important information regarding the student or the employee.
The basic information that is printed on a Bonafide Certificate is as follows:
- Name of the institute/ organization
- Name of the applicant
- Father’s Name
- Date of Birth
- Name of the course pursued/ designation of the employee
- Time Duration
- Seal/ Signature of the concerned department.
- Date of issue of the certificate
Also Check: EWS Certificate Application
Application Format
We have provided here the application format to apply for the certificate. Different formats on how to apply in school, university or your organization have been included.
While writing the application, the students/ employees must keep the following important points in mind.
- Use formal language only. It is strongly advised not to use any informal words while writing.
- Be concise and keep it simple.
- Use an appropriate format and presentation.
- Avoid grammatical mistakes.
Have a look at the basic formats of the application for schools, colleges, and any organization.
1. Bonafide Certificate from School
The certificate in schools is issued by the administration department and signed by the Principal of the school. Students at the school level may require this certificate for applying to colleges, a passport, or a visa. It is also required while transfer of schools. To apply for the certificate, students will require photocopies of their school IDs and their fee receipt, if any along with the application form.
To
The Principal
<Name of the School>
<Place of the School>
Date: DD/MM/YYYY
Subject: Regarding Bonafide Certificate
Sir/Ma’am,
I am a student of <your class> in your esteemed institute. I am in urgent requirement of my Bonafide Certificate from the school to apply for <your purpose>.
My details have been listed below:
| Name | |
| Class | |
| Roll Number | |
| Father’s Name | |
| Enrollment Number | |
| Date of Birth | |
| Phone No. | |
| Permanent Address |
Kindly issue my Bonafide Certificate at the earliest.
Thanking You.
Yours sincerely,
<your signature>
<your name>
2. Bonafide Certificate from University
The certificate is essential for applying to other colleges for higher studies, esp. in foreign universities. Students who wish to proclaim a scholarship or avail of loans from banks also require the certificate. It is also mandatory to produce when a student applies for an internship or job.
Students can either contact the administration department of the college or check for the application form online. They will most probably require photocopies of any valid ID proof and their student college ID.
The prescribed format may vary from college to college. However, we have provided a simple format that can be considered while applying for the certificate.
To
The Dean
<Name of the university>
<Place of the university>
Date : dd/mm/yyyy
Subject: Regarding Bonafide Certificate
Sir/Ma’am,
I am a student of your esteemed university pursuing <your course name> <semester> <academic year>. I am in urgent need of my Bonafide Certificate issued by the university for <your purpose>.
Kindly issue me my Bonafide Certificate as soon as possible.
My details have been listed below:
| Name | |
| Course Name | |
| Semester | |
| Academic Year | |
| Batch | |
| Father’s Name | |
| Enrollment Number | |
| Date of Birth | |
| Phone No. | |
| Email ID | |
| Permanent Address |
Thanking You.
Your sincerely,
<your signature>
<your name>
<contact number>
3. Bonafide Certificate from Organization
The certificate from the working organization is asked when employees wish to apply for a passport, or visa, open a new bank account, travel internationally, attend seminars, or workshops, etc. The certificate must include details like years of employment, the name of the organization, and the job profile. Some organizations also provide details like date of birth and date of joining in their certificates. Employees must attach the following list of documents along with the application form.
- Employee ID
- Photo ID proof
- Payslip
- Date of Birth Proof
The HR department of the organization oversees the certification work. When the head of the HR department approves your application, the Director signs the certificate in the end.
You can follow the format mentioned below to write the application.
To
The Manager
HR Department
<Name of the company>
<Address of the company>
Date: dd/mm/yyyy
Subject: Regarding the issue of my Bonafide Certificate
Sir/Ma’am,
I, <your name>, have been working in your organization under <name of the department> as <your job profile> since <year of joining> with a clean reputation. I am in urgent need to produce my Bonafide Certificate so as to <mention your reason>.
Kindly provide me with my Bonafide Certificate at the earliest.
I have attached the required documents along with the application form. My details have listed below:
| Name | – |
| Department | – |
| Job Profile | – |
| Date of Joining | – |
| Father’s Name | – |
| Employee ID | – |
| Date of Birth | – |
| Phone No. | – |
| Permanent Address | – |
Thanking You.
Yours sincerely,
<your signature>
<your name>
<contact number>
Issue of Bonafide Certificate
The time taken to issue the certificate depends on the institute and organization to that you have applied to. In schools, they generally issue the certificate within a week while the universities might take up to 10-15 days. The big organizations take around a 10-15 days time period to release and issue the certificate to the employees.
Generally, organizations issue the certificate of their employees on a letterhead with the name of the organization and duly signed and sealed by the signatory authority.
Frequently Asked Questions
A bonafide Certificate is issued by the educational institute or your work organization to claim that you are/were associated with the institution. It is highly required while seeking employment, applying for higher studies, filing an application for a passport or extension of a visa, and many others.
Bonafide is a Latin word that means “in a good faith”.
The certificate proves one’s association with that particular institute or organization.
The certificate is required by the students
– to transfer to other schools
– to apply for higher studies
– to apply in foreign universities
– to apply for educational loans
The certificate is required by the employees
– to attend special seminars
– to avail travel concessions
– to apply for a new job application
The certificate is valid for only three months from the date of issue.
Name of the institute/ organization
Name of the applicant
Father’s Name
Date of Birth
Name of the course pursued/ designation of the employee
Time Duration
Seal/ Signature of the concerning department.
Date of issue of the certificate
You can find the application form on the official website of that institution otherwise you must contact the administration or HR department of your educational institute and your work organization respectively.
You must write the letter in a formal tone only.
Try to keep the matter concise and to the point.
Avoid grammatical mistakes and errors.
Use an appropriate format and presentation.
For students: photocopies of their student IDs and a valid Photo ID proof.
For employees: photocopies of their employee ID card, any valid Photo ID proof along with their payslip.
It depends on the institute. Some institutes do charge a small processing fee while others don’t. It is suggested to enquire about the fee beforehand.
Generally, the certificate is issued within the time period of 10-15 days from the date of application.
For any queries related to the Bonafide Certificate, the readers are requested to leave their issue in the comment box below. We will try to revert back to you with the solution at the earliest.
