Salary Increment Letter | Format, Samples, How To Write Salary Increment Letter

Salary Increment letter which is given by the employer to the employee usually at the end of the financial month, but some organization give the appraisal letter as per the performance of the employee or how many targets they achieve in the given time period. In somewhere employees also fill the salary increment request form and submitted to the HR department, and the employer takes that consideration as per the employee performance.

Salary increment form or the appraisal form which is submitted by the employee, when he/she didn’t get any increment from a long time on their service length, so employee submits their request to the Reporting manager, then reporting manager forward it to the Finance Department, only when if he is satisfied with the performance of the employee. In this article, you can find out, what are the formats of the Salary increment and their samples?

Salary-Increment-Letter

Salary Increment Letter

As every employee wants a salary increment and everyone wants they can work with having a handsome salary so that they can fill their needs and do some saving as well. Salary increment is the most challenging job for the employer because they need to see each employee on the basis of the same criteria of the work pattern.

The employer gives scores on the basis of the employee’s performance, either they give the salary increment or the promotion or sometimes they give both to their best employees, so they can work with that full enthusiasm and dedication. In the end, we all work for the money, so where the employee sees the growth in the salary they took that opportunity and move forward, to avoid this migration of the employee, the employer gives the appreciation in the form of an appraisal.

Salary-Increment-Letter

In this whole situation, the employer’s job is more challenging because they need to see every employee’s performance as well as the organization’s budget as well. Further, in this article, you can see how to write an appraisal letter or to whom you can give it.

To whom you can give your Salary Increment Letter?

The salary increment letter was mainly given to the Reporting manager, or the Manager or the Head of the Department, or the HR department. But you have to follow the hierarchy of your organization, generally, the hierarchy was that, which are as follows:

  • You can firstly go to the Reporting Manager, then reporting manager carries forward it to the Manager or the Head of the Department, then they can forward it to the HR department.
  • If your reporting manager is not taking any action or your performance is good, then you can directly go to the Manager or the Head of the Department, because without their Signature HR department will not approve the appraisal letter.
  • Don’t break the Hierarchy, as it will not give a good impression of the employee and leads to the degradation of the growth.

What are the things keep in your mind while writing a Salary Increment Letter?

When you are writing a salary increment letter to your reporting manager or your Head of the Department, it doesn’t matter how much they are frank with you, when you are writing a letter you should keep some important points in your mind that is:

  • the letter should be written in a formal manner, don’t use informal language which leads to a bad impression in the employer’s mind.
  • Avoid grammatical mistakes as it also forwards to the most higher authority as well, if you have any confusion regarding any sentence, either you can ask your senior or else you can google it.
  • Keep it simple, don’t use Hi-FI words.
  • Your letter shouldn’t be lengthy, because no one has time to read the whole letter.
  • Try to bold the important points.
  • Don’t use Italic Format.

Keep all these points before writing a letter, because there you cant speak but your letter’s words can work as a sword, which helps you to make an impression on the employer’s mind.

How to ask for a Salary Increment?

Yeah! this quite hard situation how to ask for a hike on salary to your boss, because you have to see the Right time, also see whether your boss is in a good mood or not, and also you have to be in the right frame of mind set up, for asking this question to your boss, before that you need to do a lot of research, then only you can change it to the win-win situation.

As you see everywhere, there are some people who do buttering of their bosses and also do the back bit for appreciation and increment but it not always work, in the end, you need to show your work and your target details which you achieve, so keep your so work up to date, so for the future reference you can show your work and target achievement data especially at the time of increment.

You can scroll down to see the format of how to ask for salary hike?

The correct way to ask for an increment is through email, which is also proof, the email pattern is as follow:

Email Format of Salary Hike


To: <outlook email of the Reporting manager>

CC: < manger’s email>, <Head of the Department>

Subject: Salary Increment, your subject line should be short or eye-catching, which elaborates your concern.

Body: Dear Sir/ Respected Sir

I was working in the name of your Department from how many years on the mentioned salary amount salary. I also took the extra work and responsibilities, to achieve more targets for the company with my full enthusiasm and dedication, I give my 100% to the company.

[Mention all your achievements from past years]

However, the salary is the same as I joined with, the position which are I am in today, the salary is much lesser than the position I am working for. Your attention on this matter will be appreciated. If there is any other better proposal, I am available.

Thank you in advance

Your’s Sincerely

[Your name]


What are the things need to put in your Salary Increment Letter?

The foremost thing you need to make make your salary increment letter impressive is that your letter should be in a simple and official language either Hindi or English, basically all organization mostly preferred English, so whatever the language you preferred doesn’t matter, but it should be written in the formal and the respectful manner. Some of the essential points which you need to mention to make a formal Increment letter, which are as follows:

  • Mention Your Name
  • Mention your Designation
  • Date and Address
  • Mention the Name of Employer
  • Mention his/ her designation
  • Also, address the company or organization name.
  • Use formal Salutation
  • Write the Subject line, which shows the purpose of the letter.
  • Start your letter with your target achievements and target completion details
  • Mention the justification of your letter, why they need to give you an increment.
  • Mention the percentage of increment you want, also mention if they have any better opportunity for you or negotiation if you are open for it.
  • End your letter with a humble request and mention the greeting with Thank you in advance and Yours sincerely or faithfully, with your name, designation, and date.

Samples of Salary Increment Letter

The increment letter is a legal document given by the organization as per the performance of the employee, the increment letter is are of two types which as follows:

  • Increment Letter From Employee to the Employer.
  • Increment Letter From Employer to the Employee.

Increment Letter From Employee to the Employer

The increment request by the employee to the employer, the format is as follows:

Increment Letter Format For Employee


<Employee Name>

<Employee Address>

<Phone Number>

<Email address>

To

The Manager

<Company name>

<Company Address>

Dear Mr./ Mrs.

I am very grateful for the opportunities which I got from <company name>, I learned a lot from those responsibilities and the challenges which were faced by me but I always gave my 100 percent to achieve the targets and accomplish it as well. I bring your attention to my past achievements for the company, Here some of my achievements and my accomplished targets list:

<Mention all your past achievements for the company>

However, I didn’t get any increment from the past year, and what I am getting in this position is an average salary. So I want you to see this matter and give your kind attention to this and kindly do this needful. If there is any better opportunity you have, I am open for it.

Thank you in advance

Your Sincerely

<Employee Signature>


Increment Letter From Employer to the Employee

The increment letter which is given by the employer to the employee, the format is as follows:

Format of Increment Letter from the Employer


Date: 02Feb 2021

Name of the Employer: ABC

Designation: XYZ

Employee Code: 123

Company Name

Subject: Salary Increment letter

Dear <employee name>, for the completion of the two years, we are glad to give a 30% increment on your present CTC. As we see your performance data which is given by your Reporting manager as well as by your Head of your department. They both are very happy to saw your performance in the past two years journey. Your reconstructed salary will be <amount> per annum.

We want to show our gratitude for your hard work for the organization, and we hope you will continue this growth journey with us.

Best wishes

<Name of the HR>

<Signature of the HR Head>

<Signature of the HOD>


Frequently Asked Questions

What is the format of the salary increment letter?

Some of the essential points which you need to mention to make a formal Increment letter, which is as follows:
Mention Your Name & Designation,
Mention the Name of the Employer & designation,
and the address company or organization name,
Use formal Salutation,
Write the Subject line,
Mention your target achievements and target completion details
Mention the justification of your letter, why they need to give you an increment.
Mention the percentage of increment you want, also mention if they have any better opportunity for you or negotiation if you are open for it.
End your letter with a humble request and mention the greeting.

How I can ask for a salary increment?

The salary increment letter was mainly given to the Reporting manager, or the Manager or the Head of the Department, or the HR department.

What are the essential point kept in mind while writing the increment letter?

When you are writing a letter you should keep some important points in your mind that is:
the letter should be written in a formal manner,
Avoid grammatical mistakes
Don’t use Hi-FI words.
Your letter shouldn’t be lengthy
Try to bold the important points.
Don’t use Italic Format.

What are the criteria in which salary increment is based on?

The main and the foremost criteria are the employee performance, how many targets they achieve, your bonus and increment and promotion totally depend on your achievements.

Who decides the salary increment?

The salary increment is decided by the manager or the Head of the department, only when the HR department sends the request form to the salary increment, but it is in the hand of the HOD that how much he will give increment to you.

How to convince your manager or the HR department for the salary increment?

By showing your worth, that you deserve that hike, then only you get the raise on your salary and there is a popular saying that “your work speaks”

When to ask for a salary increment?

You need to ask for an increment at the right time when the company is making profits when the employee comes under the scorecard of the beneficiary, according to market pay rate, and the rest of the increment depends on your performance and dedication towards the work.

What not to include into the salary increment letter?

Don’t act like a victim, that you are facing so many financial problems and also don’t use the other employee name for your increment, these all things give your negative impression.

How to communicate with the manger for the salary increment?

Firstly, you need to grab their attention towards your work performance, which can only possible when you hit the targets and accomplish them on time. On the behalf of your performance scorecard, you can communicate with your manager either by email or by formal letter.

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