Leave Application for Office Templates | Process to Write an Application {Format}

Leave application for office: Get leave application format for office, sick leave application, one day leave application Email format, and letter format here. At whatever period of time, employees can be required to take a temporary sabbatical from the office. In that scenario, the sender (who wanted to take leave) has to write a leave application for the office and submit it to the concerned officials. Leave application for office to an employer is a formal representation for requesting leave in any organization for a specific point of time. There may be several reasons for a holiday which may vary as per the situation like sick leave, annual leave, one-day leave, train miss leave, marriage leave, family member urgency leave, etc. Check all other types of leave applications here.

In this article, we have provided a comprehensive description of the leave application request letter for leave and its types, the process of writing an application with different formats & some useful tips that every person must know. After reading this article, if any aspirants have queries associated with a request letter for a leaving topic then, must ask in the comment box present at the bottom of the article.

Leave Application for Office Templates

Leave Application for Office Format

It is an obvious thing to take a leave with a valid reason for any person who is employed in any field of job. An emergency is an unexpected occurrence for each person. If you are working in an organization, it is clear that you have taken leave at some time and for that, you have submitted an official leave application.

You know well that writing a leave application is prescribed official format throughout. Sometimes, it happens that your application gets declined due to inappropriate format. So in the upcoming sections of this passage, we presented different ways by which recipients can effortlessly write a request letter for leave application.

Leave Application Types

There are generally two formats of writing an application that is as follows.

  1. Email Leave Application
  2. Letter Leave Application

Email Format Leave Application

While composing an email application to your higher authorities you need to follow some predefined set of rules that will enhance and make your leave application good. Follow the points given below which must be included in the application. The email format of writing an application is a digital way of sending your request to the concerned authorities.

  • Initially, the subject line must be added to your leave application with other info (if needed)
  • After that, you need to mention the name of the recipient for Salutation purposes
  • Next, the main part of your letter comes i.e. Letter Body in you which will be discussing the complete reason for your leave with the time duration of your leave and other important things.
  • Then, thanking note will be written by you for acknowledging the mail application.
  • Now, you have to close your application in a formal manner, for that must use a formal compliment.
  • Finally, write your name and designation

Letter Format Leave Application

This is another type of format in which you can write an application. All those offices where email format applications are not accepted, can take this format under consideration. Must analyze the essential points that will help you out writing an effective application.

  • At first, mention the name & address of the recipient (concerning person)
  • In the next step, you have to add a subject line in which only the reason for leave will be described.
  • Now, mention a formal salutation in your letter
  • Then, write a body of application in which you have provides detailed information regarding the reason for your holiday, leave duration, etc.
  • After that, add a thank you note for recognizing the leave application.
  • Lastly, mention your name, position of your job and date on which you have written the letter.

Note: The format to write an application will not change, however, reasons for the leave and other details may vary according to the sender.

How to Write an Effective Leave Application for office?

While writing an application, the points that can make your application effective are discussed in the next segment of this passage.

  1. The application must show the relationship b/w sender & receiver.
  2. While writing a leave application, express your reason for leaving very politely, and it must be real.
  3. Ensure that your idea for leave is understandable to the receiver as well as expressed in a precise manner.
  4. Keep your application short, meaningful and to the point.
  5. Before sending the application, must verify all punctuation, spelling and grammar.

Example of Leave Application Format for Employee


[Name of Employer] or [Recipient’s Name]

[Office/ Company Name]

[Address of Company]

[Current Date]

[Subject: Leave Application for One Day]

Respected Sir/Madam,

The purpose of writing this application is to let you know that I want to take a leave for one day i.e. [Date of Leave]. Due to some urgent piece of work, I will be unavailable on the mentioned date.
To avoid any inconvenience, I have entrusted all my important work to [Name of that person]. After the next day of leave, I will resume my work. I will be thankful to you if you consider my application and grant me leave for one day.

Thank you,

Yours Sincerely,

[Name of Sender]


Example for Email Format Leave Application to Employer

To: username@gmail.com [Receiver’s Email]

From: username@gmail.com [Sender’s Email]

[Subject: Leave Application for Marriage]

[Name of Receiver]

Respected Sir/ Madam,

With the help of this application, I would like to inform you that my sister’s marriage on [Date of Marriage] in Delhi and it is necessary for me to attend her marriage. Hence, I want a few days to leave from [Starting Date] to [Ending Date].

As I have completed my all previous work and will join you right after my last day of leave. So, I request you to grant me leave for a few days. Please take my leave application under consideration, I will be very grateful to you.

Thank you,

Yours Truly/ Sincerely

[Sender’s Name]

Causes of Writing a Leave Application

Reasons for writing a leave application also change according to the circumstances. Therefore, in the subsequent section of this article, we have discussed all the major issues for which you can write an application by using the example stated above.

  • Leave Application for Office
  • Half-Day Application for Office
  • Leave Application for Marriage for Office
  • Fever Leave Application for Office
  • Medical Leave Application for Office
  • Leave Application for Vacation
  • Sick Leave Application for Office
  • Maternity Leave Application for Office

Important Points to Remember

These are some essential steps ender sender must keep in mind during composing an application.

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  1. Do not forget to address or greet the concerning person.
  2. Must mention the date or duration in which you will be unavailable.
  3. Don’t write a letter in a story way and add point to point words/ reasons in leave application.
  4. Don’t forget to mention “Subject” in your application.
  5. Thank the person for taking the leave into consideration.
  6. Add your name and signature at the bottom of the application.

Frequently Asked Questions

Does the format remain the same for all types of reasons for leaving?

Yes, the pattern/format of the application will be the same for any type of reason you want to write an application. You have to write an application informal/ standard format while working in an organization/ college/ school.

What is the key difference between a letter and mail format leave applications?

The key difference between writing a letter & email standard is that in the letter you have to mention complete detail about the receiver whereas, in the email standard, you don’t need to add the address of the recipient.

What is the process of writing a leave application for school?

The Principal,
XYZ [Name of School],
ABC [Address of School],
Date [In which letter is written]
Subject: Leave for One Day [Mention the reason for writing the application in short]
Respected Sir/Madam,
I am studying in Class X [Mention Class] in your school and want to inform you that I need a leave for one day i.e. [Date] due to urgent work at home. I will join school by the next day of leave. Kindly grant me leave for one day, I will be very thankful to you. [Body of Letter]
Thank you,
Yours faithfully,
[Student Name],
[Roll Number]

If you have any questions related to the Leave Application for Office then you can contact us in the comment below and we will reply to it asap. Your feedback is also welcome or sends us your Leave Application for Office for any situation in a comment.

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